With an experienced team and the right timeline your day will run smoothly, be fun and at the end of the day you’ll wonder where the time went.
Some of these times may seem long on paper but keep in mind that 1) the day will fly by, 2) most weddings run slightly behind schedule, and 3) we’ll make these photo sessions fun, so it won’t seem like a long time.
Wedding Timeline Sample: https://docs.google.com/document/d/1wUVS4JOzbMuWRn0Du_YoC709Miq6tZ8RH7ezReNS5kA/edit?usp=sharing
RINGS, DRESS, SHOES, AND OTHER DETAILS
Ideal Time Allotment – 30 minutes
Ideal Time of the Day – Morning
Ideal Location – Bridal Suite or Hotel Suite
Advice – Having at least 30 minutes for details ensures that we have plenty of time to get that perfect photo of the dress, rings, shoes, bouquets, and the other details of the day. We find this is an ideal time to photography a copy of the wedding day invitation suite you sent to your guests if you have an extra copy available.
There are times when a hotel room is too crowded or simply unappealing; that’s when we will take your dress to a more desirable location such as the lobby or outside. This can take some time, but as you can see from the results, it’s well worth the additional work.
PREPARATION
Ideal Time Allotment – 60 minutes
Ideal Time of the Day – Morning or Early Afternoon
Ideal Location – Bridal Suite or Hotel Suite
Advice – Having an hour of preparation is ideal for our style. During this time, we are getting close ups of the makeup and hair being applied as well as the candid moments between the bridesmaids and groomsmens. Keep in mind that these are some of the most emotional and fun times of the day, so you don’t want to cut it short.
The lead shooter will be with the bride while the second shooter will be with the groom. While it doesn’t take guys an hour to get dressed, there are still tons of great moments during this time between the groom and his family and friends.
INDIVIDUAL PORTRAITS
Ideal Time Allotment – 30 minutes
Ideal Time of the Day – Morning or Early Afternoon
Ideal Location – Bridal Suite, Hotel Suite, Venue Lobby, or Venue Garden
Advice – Right after prep is the best time for individual portraits of the bride and groom (separately). Besides makeup and hair being completely fresh, the day hasn’t gotten hectic yet so we can take our time and get those perfect portraits.
Also, keep in mind that the window lighting in most hotel rooms creates a unique look that can’t be duplicated in any environment throughout the rest of the day.
FIRST LOOK AND DAYTIME COUPLES SESSION
Ideal Time Allotment – 45-60 minutes
Ideal Time of the Day – Morning or Early Afternoon
Ideal Location – Venue Garden, Empty Venue Hallway (shaded areas with natural light)
Advice – The first look should be around 45-60 minutes. During this time, the bride and groom enjoy seeing each other for the first time on their wedding day. While the actual first look might only be 5-10 minutes, the rest of the time is spent on a few basic portraits of the bride and groom.
Ideally we are saving the bulk of the couples session for later (see the “couples session” section below). However, if there is no other time in the day, it is best to allocate another 45 minutes to an hour here so that we make sure we have enough photos of just you two.
WEDDING PARTY PHOTOS
Ideal Time Allotment – 45-60 minutes
Ideal Time of the Day – Morning or Afternoon
Ideal Location -Venue Lobby, Venue Garden, Beach, Park, Off-site Location
Advice – Wedding Party Photos should be around 45 minutes to 1 hour. During this time, we get a variety of shots in a variety of poses. We start off with the basic, classic photos focused on great expressions and lighting.
Then we move into a set of fun and creative shots. Finally, we know how much your wedding party means to you, so we are sure to get pictures with you and each one of your bridesmaids or groomsmen individually.
IMMEDIATE FAMILY
Ideal Time Allotment – 30-45 minutes
Ideal Time of the Day – Morning or Afternoon
Ideal Location -Venue Lobby, Venue Garden, Beach, Park, Off-site Location
Advice – Immediate Family Photos should take another 45 minutes. It’s important to have additional images with your parents, grandparents, and siblings beyond the basic formal (mentioned in the section below).
Plan on 3 minutes per group on average. For example, if you have 10 groups, schedule in a 30 minute time slot. We all know how much weddings mean to the immediate family, and we want to make sure we’re capturing enough pictures with them.
CEREMONY DETAIL AND VENUE
Ideal Time Allotment – 30 minutes
Ideal Location – Ceremony Site
Ideal Time of the Day – Morning or Afternoon
Advice – Please allow 30 minutes for the second shooter to take pictures of the ceremony site, completely set up with no guests or vendors in the area.
Before you have the guests seated, it’s important that we are there to capture the complete set up of your ceremony site so we can capture the scene at its best.
FORMALS (EXTENDED FAMILY, IMMEDIATE FAMILY, AND FRIENDS)
Ideal Time Allotment – 45-60 minutes
Ideal Time of the Day – Morning or Afternoon (Post Ceremony)
Ideal Location – Ceremony Site
Advice – Formals should take around 45 minutes to 1 hour depending on the size of your family and the number of guests.
Plan on 3 minutes per group on average. For example, if you have 10 groups, schedule in a 30 minute time slot. Some couples have decided that they want a picture with all guests while others have decided that they only want pictures with select VIPs to save time. We recommend something in between. We also recommend being very organized, with a list of groups and helpers from each side of the family to help round people up.
COUPLES SESSION
Ideal Time Allotment – 1 hour
Ideal Time of the Day – Late Afternoon (Sunset)
Ideal Location – Venue Garden, Beach, Hotel Lobby, Park
Advice – Couple session should be around 1 hour and should take place ideally 30 to 45 minutes before sunset. The is the best time in terms of lighting.
It also allows us to capture the awesome scenic shots with colorful skies. If your wedding is in downtown or in an area with tall buildings, it’s not as important for us to have this specific time frame (although it still helps). However, if you booked your venue because of the spectacular view of the ocean or the gorgeous vines in the winery, it’s essential to follow this advice in your timeline.
RECEPTION DETAIL AND VENUE
Ideal Time Allotment – 30 minutes
Ideal Time of the Day – Early Evening
Ideal Location – Reception Site
Advice – Please allow 30 minutes for the second shooter to take pictures of the reception room, completely set up with no guests or vendors in the area.
Similar to the ceremony details, this is the only opportunity we have to capture the beauty of the reception room prior to guest arrival.
RECEPTION FIRST LOOK
Ideal Time Allotment – 10-15 minutes
Ideal Time of the Day – At the end of Cocktail Hour before doors open for guests
Ideal Location – Reception Site
Advice – This is when the reception space is revealed to the couple for the first time. It’s a great opportunity to capture a genuine reaction, as well as a moment alone with the dance floor to practice your first dance, which also makes a great photo!
COUPLES SESSION – RECEPTION SNEAK OUT
Ideal Time Allotment – 20-30 minutes
Ideal Time of the Day – Dusk to Night Time
Ideal Location – Areas with interesting lights, fountains, city scapes and mirrors
Advice – During the reception, please plan on sneaking out for a couple of night shots. We only need 20-30 minutes, as we understand the importance of being a good host. However, this time is important if you appreciate the night photography that we deliver. The ideal time for this is right after you grab a bite to eat or during the open floor dancing after you’ve danced a few songs and would like a break.
It may seem a little overwhelming at first, but a good timeline will make all the difference in your enjoyment of your day.
